My Tech Stack: The Tools I Use Every Day
One of my favorite questions to ask people is: "What software do you use every single day?"
The answers are usually more telling than any productivity tip - because tools shape habits.
Here's a peek into my current setup. Some of these I've used for years, others are recent additions that have completely changed how I work.
📅 Calendar & Scheduling
The best calendar app I've tried. Beautiful UI, and natural language event creation ("Meeting with Sam next Friday at 12") is so convenient. The menu bar mini-view (CTRL+F) on Mac makes it incredibly easy to check my schedule without breaking focus. Love the widgets on my iPhone, iPad, and Apple Watch, and the ability to have calendar sets, which I use to organize my friends and family's calendars. The subscription is a bit expensive, but every time I try to switch to another calendar app, I always come back to Fantastical.
✅ Tasks & To-Dos
I've bounced between task managers, but I always come back to Todoist. It's fast, cross-platform, and I love the quick-add syntax for due dates and priorities. I keep it simple: Today, Upcoming, and a few project lists (Personal, Work, etc.). I also like how it syncs with Fantastical, so I can see my tasks in my calendar, and the Due Date + Deadline feature is great to let me know when I should be starting and ending a task.
⚡️ Workflow & Launching Apps
Raycast replaced Spotlight for me. Detailed app search, quick math, clipboard history, and a ton of community-contributed extensions. I particularly like these extensions:
- Caffeinate - A simple extension to keep your Mac awake.
- Color Picker - A simple extension to pick colors from anything on your screen.
- View 2FA Codes - A simple extension to grab 2FA codes from your messages and emails.
📸 Screenshots & Recording
If you take screenshots often, CleanShot X is worth every cent. Markup, annotations, scrolling captures, screenshot history. Completely worth the $29 one-time payment for me.
Perfect for making polished screen recordings and product demos. It automatically adds smooth zooms and transitions so I don't have to spend hours editing.
📝 Notes & Knowledge
I'm still figuring out my perfect notes system, so I use a mix:
- Apple Notes - Quick captures from my phone or Mac.
- Notion - Structured docs, project planning, and shared workspaces. I also have a personal CRM for my contacts.
- Obsidian - My personal knowledge base that I use for my longer notes from newsletters, podcasts, and other sources.
🌐 Browsing
My main browser for everything - fast, clean UI, and the sidebar keeps my tabs organized. I love the different spaces for work vs. personal.
A recent addition to my tech stack, but I've been testing it out for a few days now, and I'm really liking it. It's a more minimal browser compared to Arc (UI-wise), but I love the ability to have Perplexity's AI automate my tasks. I love that it can try to find promo codes for a checkout, and get files/information from a website (and be taken to the page with relevant info) for me without me having to do anything.
💻 Coding
The best AI-powered code editor in my opinion.
My primary way of writing code nowadays.
I combine it with Cursor to get notifications whenever Cursor is done with a task, and for an overall better terminal experience.
📚 Reading & Knowledge Capture
My central hub for highlights from books, articles, and PDFs.
Where I keep up with newsletters and RSS feeds in one place. I highlight as I go, and everything syncs back into Readwise.
Blazing-fast email with great keyboard shortcuts. The speed and beautiful design make inbox zero feel achievable (most days).
Wrapping Up
Tools alone won't make you productive - but the right ones remove friction so you can focus on the work that matters. This is the stack that works for me right now. It'll probably evolve in six months, but that's part of the fun.